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Enterprise Resource Planning for College/Schools

ERP Modules

Student Information System Attendance Record Management Library Management
College Degree Management Mark sheet Management Inventory/Store Management
Course Management Fees Management Placement Management
Time Table Management Payroll Management Alumni Management
Certificates and Document Hostel Management Reports

Student Information System
  • First Name, Last Name, Father’s Name, Mother’s name, Date of Birth, and other personal details
  • Photo of Student
  •  Address , telephone & mobile numbers of
    1. Student
    2. Parent
    3. Guardian
  • Scholar Number
  • Original Branch allotment / Branch transfer details
  • University Enrolment number
  • Reports for a student can be customized for the college, topics include:
    1. Conduct report: Behavior in the college, involved in anti-social activities like ragging, etc
    2.  Activity report : Participation in games, sports, event management, social activities, wining of awards
    3. Performance in recognized state/nation and international level tests and competitions
    4. Placement details : Designation, company, package
    5. Alumni-member no.
College Degree Management
  • Create and manage the different degrees that are run in the college.
    1. Define Degree Name
    2. Define Degree Nature (Yearly, Semester, Trimester, etc)
    3. Define Degree Length
  • Enroll/Un-enroll students in a degree
Course Management
  • Create and manage courses being offered by the college.
  • Define Course Code, Syllabus, Books and other information related to a course.
  • Map courses to degrees i.e courses being offered in a degree.
  • Enroll students in a course and manage current and carry over courses
  • Extensive collaboration tools for interactivity between faculty and students and also among peers 
  • Tools to manage homework, and assessments
  • Various communication tools including chat, discussion boards for knowledge sharing
  •  Teacher feedback
  • Grading and performance reporting system
Time Table Management
  • Generate schedule for classes, faculty and resources such as rooms, auditorium
  • Graphical representation of booked resources
  • Automatic timetable generation for students
Certificates and Document
  • Student can request certificates that he/she wants to get issued.
  •  Certificate can be associated with fees with automatic linkup with fees management, auto approval, manual approval; rejection and complete certificate/document issue management can be done.
  • Print the certificates/documents directly on college stationary or pre-defined format is also present.
  • Documents handed over at time of admission. e.g. Address Certificate, Birth Certificate, 10th Mark Sheet, 12th Mark Sheet, Entrance Exam Certificate
  • Certificates and Documents at time of graduation. e.g. Provisional Degree, Transfer Certificate, Character Certificate, Final year Mark Sheet, 10th/12th Mark Sheet )
Attendance Record Management
  • Attendance record for each course studied during the tenure at college
  • Generate reports for students and courses
Mark sheet Management
  • Create and manage different heads and sub-heads for marking scheme
  • Store marks for each student for each course that he/she took in the college
  •  Associate these heads/sub-heads with degree and courses
  • View/Print student marksheets
  •  Announce college results on the intranet/internet. Each student can then see the results in his/her account.
Fees Management
  • Create and manage fee heads and sub heads
  • Map these heads with degree and students enrolled in the academic year
  • Manage challans, receipts, student ledger and other accounting heads.
  • Manage student weavers, scholarships, fee payment in installments etc.
  • Manage student fines, miscellaneous collections like fees for certificates, transcripts, etc.
  • Generate reports pertaining to daily/weekly/monthly fees collections, student outstanding amount, student statements and other accounting reports.
  • Ability to link this module to your existing system for seamless integration with your accounting department
Payroll Management
  • Create and manage salary heads
  • Create and manage salary types
  • Map salary types to employees
Manage challans, receipts, student ledger and other accounting heads

Hostel Management
  • Maintain details about hostels in the college. Maintain information related to total number of rooms, room type, warden, manager, etc.
  • Store and retrieve student information who avail hostel facility
  • Ability to link hostel management with fees management module for seamless integration of hostel and mess fees.
  • Report generation for hostel occupancy and other related reports.
Library Management
  • Create and manage book records
  • Issue/receive books to students/faculty
  • Search books based on various parameters such as Name, Author Name
  • Generate reports on Book History, Student History, Utilization of books
  • Define/manage late fine
Inventory/Store Management
  • Create and maintain list of categorized products and items
  • Issue/book/distribute items to departments/faculty
  • Generate resource utilization reports with the feature to book/block items and check availability
  • Generate various reports to item utilization, department wise issue/pending items, and other related reports
Placement Management
  • Maintain a complete database of details of students appearing in placements
  • Maintain a college profile which can be viewed by potential recruiters, and a company database
  • Standard student resumes
  • Real-time communication with the students via message boards, SMS, file sharing
  • Comprehensive recruitment calendar
  • Several reports for placement related data
Alumni Management
  • Create and maintain a complete database of details of alumni
  • Real-time communication with and among alumni via message boards, SMS, email and file-sharing
  • Jobs/ vacancies can be posted by Alumni for the benefit of all the other Alumni or for the graduating batch on campus.
  • Alumni Search: Alumni can search the profiles of others by various parameters such as Name, Last Name, Company, Graduation year etc.
  • B'days/ Anniversary this month: Dynamically generated information about the birthdays and anniversaries of Alumni
  • Photographs can be shared by the Alumni
Various reports can be extracted from the system that gives the management access to real time information. Some reports that can be generated are
  • Student listing with ability to choose any field from the profile
  • Student-Degree Enrollment report
  • Student-Course enrollment report
  • Degree-Course mapping report
  • Student Attendance report
  • Student Mark sheet details
  • Library Book usage and student activity report
  • Fees collection report with ability to slice and dice fees heads
  • Fees Outstanding report
  • Resource utilization report
  • Hostel occupancy report
  • Certificate issued/requested/pending report and many more….

These are some of the features our system would. These can be tweaked to meet the requirement of the institution with ease. The features are not limited to what has been mentioned above

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